WFDASH-WEBAPP/src/lib/types.ts

export interface BaseRecord {
  id: string;
  created: string;
  updated: string;
  collectionId: string;
  collectionName: string;
}

export interface Customer extends BaseRecord {
  customer: string;
  email: string;
  alternative_email: string;
  buyer_email: string;
  number: string;
  /**
   * PB relation → `companies`. Stored as the related record's ID
   * string. UI fetches with `expand: "company"` to render the company
   * name. A customer works for a company but may deliver to a
   * different address — delivery coordinates live on the customer
   * (`coordinates` below), not the company.
   */
  company: string;
  dateadded: string;
  lastvisiteddate: string;
  /**
   * PB relation → `users` (auth collection). Stored as user ID. UI
   * fetches with `expand: "rep"` to render the user name. Sales rep
   * handling this customer; the order form auto-fills order.rep from
   * here when a customer is selected.
   */
  rep: string;
  /**
   * Geographic location for the customer's delivery point (shaft /
   * site address — may differ from the parent company's location).
   * PB geoPoint shape: `{ lon: number, lat: number }`. Zero default
   * `{ lon: 0, lat: 0 }` ("Null Island") must be treated as empty in
   * the UI — it's PB's auto-applied fallback for an unset geoPoint.
   */
  coordinates?: { lon: number; lat: number };
  description: string;
  expand?: {
    company?: Company;
    rep?: User;
  };
}

/**
 * Minimal user shape used for expand joins on the customer (`rep`)
 * field and for the user-search combobox. PB's `users` collection is
 * the auth collection; `id` is the user ID, `name` is display name,
 * `email` is login.
 */
export interface User {
  id: string;
  name: string;
  email: string;
}

export interface Company extends BaseRecord {
  company: string;
  address: string;
  vendor: string;
  /**
   * Geographic location for future routing / delivery features.
   *
   * PB geoPoint shape: `{ lon: number, lat: number }`. Zero default
   * `{ lon: 0, lat: 0 }` ("Null Island") must be treated as empty in
   * the UI — it's PB's auto-applied fallback for an unset geoPoint.
   *
   * Customers + suppliers use a combined `coordinates: string` field
   * (separate convention). Companies diverge to enable PB's `within`
   * radius filter without re-parsing.
   */
  coordinates?: { lon: number; lat: number };
}

export interface CompanyDetails extends BaseRecord {
  company_name: string;
  address: string;
  number: string;
  email: string;
  vat_number: string;
  registration_number: string;
}

export interface Supplier extends BaseRecord {
  suppliername: string;
  email: string;
  suppliernumber: string;
  supplieraddress: string;
  supply_tags: string;
  coordinates: string;
  closingtime: string;
}

export type QuoteStatus =
  | "new"
  | "claimed"
  | "processed"
  | "emailed"
  | "approval_pending"
  | "approved"
  | "rejected"
  | "problem"
  | "complete"
  | "cancelled"
  | "follow_up"
  | "email_failed"
  | "unmatched_bounce"
  | "template"
  /**
   * Transient: the operator clicked Approve & Send Email. Next.js
   * set this; n8n is about to (or currently) attempting the SMTP
   * send. Cleared on success (→ emailed) or failure (→ mail_failed).
   * Visible in the UI as a spinner pill. If the quote sits here for
   * more than ~2 min the UI flags it as stuck.
   */
  | "sending"
  /**
   * Terminal: the outbound send was attempted and failed. The
   * reason is on `email_error`. Operator can retry from the modal,
   * which flips status back to `sending`. Distinct from
   * `email_failed` (which is the inbound bounce path).
   */
  | "mail_failed";

export interface Quote extends BaseRecord {
  quote_number: string;
  quote_reference: string;
  external_number: string;
  rfq_number: string;
  markup: number;
  customer: string;
  company: string;
  claimed_by: string;
  description: string;
  status: QuoteStatus;
  approved_by: string;
  notes: string;
  email_sender: string;
  email_subject: string;
  email_body: string;
  has_attachments: boolean;
  company_letterhead: string;
  email_delivered: boolean;
  email_delivered_at: string;
  /** When the original inbound email was received (Date header / IMAP envelope date). */
  email_received_at: string;
  email_opened: boolean;
  email_opened_at: string;
  email_tracking_id: string;
  has_new_reply: boolean;
  last_reply_at: string;
  email_failed_at: string;
  pdf_generated_at: string;
  email_message_id: string;
  /** Date printed on the PDF (the quote's "official" date). Blank → fall back to `created`. */
  quote_date: string;
  /** Validity period in days (e.g. 30, 60). Blank/null → default to QUOTE_VALID_DAYS in the PDF. */
  validity_days: number | null;
  /** True for templates — reusable scaffolding, not a real customer quote. */
  is_template: boolean;
  /** If this template was cloned from a real quote, the source quote id. */
  template_source_id: string;
  /** If this quote was generated from a template, the template quote id. */
  generated_from_template_id: string;
  /** User-set follow-up reminder date. Dashboard widget flags overdue. */
  follow_up_due: string;
  /**
   * Email-composition fields persisted by the Approve & Send modal
   * (added 2026-06-23). Each is the operator's last-used value for
   * this quote — so opening the modal a second time shows what they
   * sent before, instead of starting from scratch.
   *
   * `email_subject_outbound` overrides the default `Re: {email_subject}`;
   * `email_message` overrides the default "please find attached" body.
   * Both empty falls back to the defaults at send time (n8n side).
   *
   * `attach_auth_letters` defaults true — toggles the per-letterhead
   * supplier authorization letter (CNL or ISHERWOOD). Requires the
   * `letterhead_settings.auth_letter` field to be uploaded; otherwise
   * it's a no-op and the modal surfaces a note.
   */
  email_cc: string;
  email_bcc: string;
  email_subject_outbound: string;
  email_message: string;
  attach_auth_letters: boolean;
  /**
   * RFC 5322 Message-ID stamped on the outbound email by the SMTP
   * send. Lets the inbound monitor match future bounce / DSN
   * messages back to this specific outbound attempt. Empty until
   * the first send completes.
   */
  email_outbound_message_id: string;
  /**
   * JSON array of `quote_attachments` record IDs that were attached
   * to the outbound send. Captured at send time so retry sends the
   * same set (not whatever is attached at retry time). Empty until
   * the first send completes.
   */
  email_outbound_attachment_ids: string;
  /**
   * Last failure reason from the outbound send. Empty on success.
   * Cleared on every retry attempt. Visible in the modal banner
   * and the quote card timeline.
   */
  email_error: string;
  /**
   * Wall-clock when status flipped to `sending`. Lets the UI flag
   * "stuck for >2 min" sends and operators measure SMTP turnaround.
   */
  sending_started_at: string;
  expand?: {
    customer?: Customer;
    company?: Company;
  };
}

export type QuoteAttachmentKind = "pdf" | "image" | "doc" | "other";

/**
 * Where a `quote_attachments` row came from / where it's going.
 * - "inbound"   — file arrived with the original RFQ email
 * - "outbound"  — operator uploaded it on the quote detail page to
 *                  be sent with the quote email
 * - "generated" — PDF rendered by `/api/v1/quotes/[id]/pdf`
 *
 * `direction` is null/undefined for rows that pre-date the
 * 2026-06-23 migration; the UI must tolerate that and treat them
 * as "inbound" by default (the migration backfills new rows, but
 * very old rows may still be null in dev).
 */
export type QuoteAttachmentDirection = "inbound" | "outbound" | "generated";

export interface QuoteAttachment extends BaseRecord {
  quote: string;
  /**
   * User-facing filename, e.g. "Quote-CNL-Q009638.pdf" — what we set
   * when uploading. NOT what PB stores on disk; PB normalises to a
   * slugged version in `file`.
   */
  filename: string;
  /**
   * PB's stored file tokens. For a single-file field PB returns an
   * array (it allows multiple per record); we treat it as an array
   * here. The first element is the token to use in `/api/files/...` URLs.
   */
  file: string[];
  content_type: string;
  size_bytes: number;
  email_message_id: string;
  /**
   * Classification used by the dashboard to pick the right icon / preview.
   * Older attachments (and a few mid-2026 imports) were uploaded without
   * `kind` being set — the UI must tolerate `null` / `undefined`.
   */
  kind?: QuoteAttachmentKind | null;
  uploaded_at?: string;
  /**
   * See `QuoteAttachmentDirection`. Tolerate null/undefined for
   * rows created before the 2026-06-23 direction-field migration.
   */
  direction?: QuoteAttachmentDirection | null;
  expand?: {
    quote?: Quote;
  };
}

export interface QuoteReply extends BaseRecord {
  quote: string;
  from_email: string;
  from_name: string;
  subject: string;
  body_plain: string;
  body_html: string;
  received_at: string;
  email_message_id: string;
  in_reply_to: string;
  quoted_text: string;
  expand?: {
    quote?: Quote;
  };
}

export interface QuoteItem extends BaseRecord {
  quote: string;
  description: string;
  quote_number: string;
  quote_reference: string;
  quantity: number;
  supplier: string;
  cost_price: number;
  selling_price: number;
  notes: string;
  is_processed: boolean;
  markup: number;
  quote_pdf_id: string;
  /**
   * Flipped to true the first time the user saves the item from the
   * process page or quote-form. Gates the AI rewrite feature — we
   * don't let the LLM rewrite an item the user hasn't put their own
   * touch on yet (the AI-extracted descriptions from the email
   * pipeline are treated as drafts until a human confirms them).
   */
  user_edited: boolean;
  expand?: {
    supplier?: Supplier;
  };
}

/**
 * Per-line state for an `order_items` record.
 *
 * This is the only authoritative status in the orders model — orders
 * themselves carry no stored status field. The order header "Complete"
 * badge in the UI is derived from this (every item === `delivered`).
 *
 * Lifecycle:
 *   pending         → item created, not yet sent to a supplier
 *   processed       → operator has reviewed/edited the line
 *   po_generated    → PO created, in_stock check happens here
 *   driver_pool     → queued for collection (in_stock=false path)
 *   assigned        → a driver has picked it up
 *   collected       → back at the office (in_stock=true skips the pool)
 *   stock_verified  → verified against stock count
 *   picking         → being pulled for delivery
 *   ready_delivery  → packed, on the delivery vehicle
 *   delivered       → signed for at the customer (terminal for delivery)
 *   cancelled       → cancelled (terminal)
 */
export type ItemStatus =
  | "pending"
  | "processed"
  | "po_generated"
  | "driver_pool"
  | "assigned"
  | "collected"
  | "stock_verified"
  | "picking"
  | "ready_delivery"
  | "delivered"
  | "cancelled";

export interface Order extends BaseRecord {
  order_number: string;
  company: string;
  customer: string;
  quote: string;
  notes: string;
  quote_matching_attempted: boolean;
  quote_match_confidence: number;
  potential_quote: string;
  potential_quote_confidence: number;
  is_repair_order: boolean;
  /**
   * Sales rep handling this order. Free-text — auto-populated from the
   * customer's `rep` field when a customer is selected, but always
   * editable. Empty for company-only orders until the operator types one.
   */
  rep: string;
  /**
   * True once an invoice has been generated for this order. Independent
   * of item lifecycle — an order can be marked invoiced before, during,
   * or after the items have all been delivered. Set by the invoicing
   * action; never derived.
   */
  invoiced: boolean;
  /**
   * The reference the operator sees on the customer's PO — typically the
   * quote number we issued, but it can also be a customer's own ref,
   * an RFQ id, or an external PO reference. Drives the in-house matcher:
   * we try exact matches against `quote_number` / `quote_reference` /
   * `rfq_number` / `external_number` first, then fall back to a fuzzy
   * company + customer + description + price match.
   */
  quote_reference_text: string;
  /**
   * Audit trail for the `potential_quote` suggestion. One of:
   *   - "exact_quote_number"
   *   - "exact_quote_reference"
   *   - "exact_rfq_number"
   *   - "exact_external_number"
   *   - "company_customer_desc_price"
   *   - "no_match"
   * Free-text on purpose — the set may grow (LLM-based later) and we
   * don't want a schema migration per addition.
   */
  quote_match_method: string;
  expand?: {
    company?: Company;
    customer?: Customer;
    quote?: Quote;
    potential_quote?: Quote;
  };
}

export interface OrderItem extends BaseRecord {
  order: string;
  description: string;
  po_description: string;
  quantity: number;
  order_qty: number;
  selling_price: number;
  supplier: string;
  cost_price: number;
  markup: number;
  purchase_order: string;
  item_status: ItemStatus;
  /**
   * Operator flag set on the process page. When true, the line
   * bypasses the driver collection pool entirely after PO generation:
   * the item is treated as stock-on-hand and jumps straight to
   * `item_status = "collected"` (or `stock_verified`) on PO send,
   * skipping `driver_pool` / `assigned` / `en_route`.
   *
   * Default false. Invoices and delivery notes ignore this flag — the
   * item is still part of the order.
   */
  in_stock: boolean;
  drv_status?: "unassigned" | "assigned" | "en_route" | "collected" | "failed";
  drv_id?: string;
  notes: string;
  expand?: {
    supplier?: Supplier;
  };
}

export interface CollectionPool extends BaseRecord {
  order: string;
  order_item: string;
  supplier?: string;
  drv_id?: string;
  pool_status: "queued" | "assigned" | "in_progress" | "completed" | "failed";
  priority?: "low" | "normal" | "high" | "urgent";
  pool_notes?: string;
  assigned_at?: string;
  completed_at?: string;
  expand?: {
    order?: Order;
    order_item?: OrderItem;
    supplier?: Supplier;
  };
}

export interface PurchaseOrder extends BaseRecord {
  po_number: string;
  order: string;
  supplier: string;
  status: string;
  total_amount: number;
  expand?: {
    order?: Order;
    supplier?: Supplier;
  };
}

export interface DeliveryNote extends BaseRecord {
  delivery_note_number: string;
  order: string;
  company?: string;
  customer?: string;
  status: "draft" | "ready" | "delivered" | "cancelled";
  delivery_date?: string;
  notes?: string;
  expand?: {
    order?: Order;
    company?: Company;
    customer?: Customer;
  };
}

export interface DeliveryNoteItem extends BaseRecord {
  delivery_note: string;
  order_item: string;
  description: string;
  quantity: number;
  expand?: {
    delivery_note?: DeliveryNote;
    order_item?: OrderItem;
  };
}

export type RawPriceListStatus = "Pending" | "Processing" | "Completed" | "Failed";

/**
 * One row in the Pricelist page table. Holds a raw supplier price-list
 * file (PDF / CSV / text / image) before any parsing/AI runs over it.
 *
 * Backed by the `raw_price_list` PocketBase collection. See
 * `docs/pocketbase/raw_price_list.collection.json` and
 * `scripts/migrations/2026-06-30-add-raw-price-list.ts` for the schema
 * source of truth.
 *
 * The live PB collection's fields (discovered via the admin API):
 *   - supplier_file: the uploaded file (PDF/CSV/text/image)
 *   - supplier_name: relation → suppliers (free text → relation
 *     migration was the v1 design decision, kept for back-compat)
 *   - log_summary:   free-text parser output / operator notes
 *   - status:        select (pending / processing / completed / failed)
 *
 * If the collection is missing in a fresh deploy, the migration script
 * creates it with this same shape.
 */
export interface RawPriceList extends BaseRecord {
  /** PB file tokens. Single file per row — first element is the URL token. */
  supplier_file: string[];
  /** PB relation → suppliers. Empty string when unset. */
  supplier_name: string;
  status: RawPriceListStatus;
  /** Free-text log / summary — parser output, manual notes, etc. */
  log_summary: string;
  expand?: {
    supplier_name?: Supplier;
  };
}

export interface Repair extends BaseRecord {
  repair_number: string;
  customer?: string;
  company?: string;
  order?: string;
  status: "new" | "assessing" | "quoted" | "approved" | "in_progress" | "completed" | "cancelled";
  item_description: string;
  fault_description: string;
  notes?: string;
  expand?: {
    customer?: Customer;
    company?: Company;
    order?: Order;
  };
}

export interface DashboardStats {
  totalCustomers: number;
  activeQuotes: number;
  ordersThisMonth: number;
  totalRevenue: number;
}