commit f3e297b9c8bc5bee08faad7cc5e520bf82209eb7
Author: sjcoetzeesj-coder <sjcoetzeesj@gmail.com>
Date:   Wed Sep 16 14:26:52 2026 +0200

    feat(notes): add YsterbaardNote type

diff --git a/Workflow/lib/types.ts b/Workflow/lib/types.ts
new file mode 100644
index 0000000..80d530c
--- /dev/null
+++ b/Workflow/lib/types.ts
@@ -0,0 +1,583 @@
+// lib/types.ts
+// Mirrors the two PocketBase collections used by the app. Field names
+// match the live PB schema exactly (case-sensitive). Optional fields
+// are nullable on the wire; we narrow them to `T | null` so callers
+// have to handle empty / missing cases.
+
+export interface YsterbaardDirector {
+  [key: string]: unknown;
+  id: string;
+  collectionId: string;
+  collectionName: string;
+  /** 13-digit SA ID number, e.g. "8001015009087". */
+  id_no: string;
+  /** SARS income-tax reference number for the director (added 2026-09-16). */
+  tax_reference_no: number | null;
+  surname: string;
+  first_names: string;
+  /** True if Ysterbaard / SJ is the appointed accountant for this director. */
+  is_client: boolean;
+  /** Free-text from CIPC: "Active", "Disqualified", etc. */
+  disqualification_status: string | null;
+  /** SA-format phone or empty. Pattern ^[0-9 +()\-]{0,30}$ enforced in PB. */
+  telephone: string | null;
+  email: string | null;
+  total_companies: number;
+  active_companies: number;
+  inactive_companies: number;
+  first_seen: string | null; // ISO date
+  last_checked: string | null; // ISO date
+  notes: string | null;
+  // ─── Structured address fields (added 2026-08-18 from onboarding form) ───
+  /** Flat address — back-compat. Use line_1 + line_2 + town_city + province + postal_code. */
+  residential_address: string | null;
+  residential_address_line_1: string | null;
+  residential_address_line_2: string | null;
+  residential_town_city: string | null;
+  residential_province: string | null;
+  residential_postal_code: string | null;
+  postal_address: string | null;
+  postal_address_line_1: string | null;
+  postal_address_line_2: string | null;
+  postal_town_city: string | null;
+  postal_province: string | null;
+  postal_postal_code: string | null;
+  /** ISO date string YYYY-MM-DD. */
+  date_of_birth: string | null;
+  created: string;
+  updated: string;
+}
+
+export interface YsterbaardGroup {
+  [key: string]: unknown;
+  id: string;
+  collectionId: string;
+  collectionName: string;
+  name: string;
+  description: string | null;
+  created: string;
+  updated: string;
+}
+
+export interface YsterbaardCompany {
+  [key: string]: unknown;
+  id: string;
+  collectionId: string;
+  collectionName: string;
+  /** Unique CIPC enterprise number, e.g. "K2020123456". */
+  enterprise_no: string;
+  enterprise_name: string;
+  /** e.g. "In Business", "Deregistered", "In Process". */
+  enterprise_status: string | null;
+  /** Per-director status: "ACTIVE", "INACTIVE", "DISQUALIFIED", etc. */
+  director_status: string | null;
+  is_active: boolean;
+  /** True if Ysterbaard / SJ is the appointed accountant for this company. */
+  is_client: boolean;
+  /** Relation -> ysterbaard_directors. Expanded manually below. */
+  director: string;
+  /** Relation -> groups (multiple). Expanded manually below. */
+  groups: string[];
+  /** Expanded groups payload (when `?expand=groups` is used). */
+  expand?: {
+    director?: Pick<
+      YsterbaardDirector,
+      "id" | "id_no" | "surname" | "first_names" | "is_client"
+    >;
+    groups?: YsterbaardGroup[];
+    /** Tax representative payload (when `?expand=tax_representative` is
+     *  used). Only the fields shown in the Companies tab — added 2026-09-16. */
+    tax_representative?: Pick<
+      YsterbaardDirector,
+      "id" | "id_no" | "surname" | "first_names" | "tax_reference_no"
+    >;
+  };
+  source: string | null;
+  notes: string | null;
+  enterprise_type: string | null;
+  registration_date: string | null;
+  physical_address: string | null;
+  postal_address: string | null;
+  physical_address_normalized: string | null;
+  postal_address_normalized: string | null;
+  company_email: string | null;
+  // ─── Structured address fields (added 2026-08-18 from onboarding form) ───
+  physical_address_line_1: string | null;
+  physical_address_line_2: string | null;
+  physical_town_city: string | null;
+  physical_province: string | null;
+  physical_postal_code: string | null;
+  postal_address_line_1: string | null;
+  postal_address_line_2: string | null;
+  postal_town_city: string | null;
+  postal_province: string | null;
+  postal_postal_code: string | null;
+  // ─── Company-level fields (added 2026-08-18 from onboarding form) ───
+  /** 1-12, month when the company financial year ends. */
+  financial_year_end_month: number | null;
+  /** Total number of authorised shares (e.g. 100 or 1000). */
+  authorised_shares: number | null;
+  /** Company cell phone (different from director mobile). */
+  company_cell_phone: string | null;
+  /** SARS "Public Officer" — typically the accountant / responsible person. */
+  public_officer_name: string | null;
+  /** Company secretary name. */
+  company_secretary_name: string | null;
+  /** Client relationship status (added 2026-08-20). */
+  client_status: "active_client" | "dormant_client" | "deregistered" | "non_client" | null;
+  sars_tax_number: string | null;
+  uif_registration_number: string | null;
+  compensation_fund_registration_number: string | null;
+  /** SARS eFiling username */
+  sars_login_username: string | null;
+  /** SARS eFiling password */
+  sars_login_password: string | null;
+  /** SARS PAYE reference number */
+  sars_paye_no: string | null;
+  /** SARS VAT registration number */
+  sars_vat_no: string | null;
+  /** Relation -> ysterbaard_directors (single). The company's tax
+   *  representative — a director who is also the SARS tax rep on this
+   *  entity. Created 2026-09-16. */
+  tax_representative: string;
+  /** SARS sends an SMS one-time PIN on every login as this account
+   *  (added 2026-09-11). When true, the SARS login script pauses for
+   *  the agent to inject the PIN via CDP instead of waiting the full
+   *  dashboard timeout. */
+  otp: boolean;
+  compliance_notice: string | null;
+  bbbee_status: string | null;
+  bbbee_certificate_applied: boolean;
+  info_regulator_registered: boolean;
+  ar_outstanding: boolean;
+  ar_outstanding_details: string | null;
+  last_5_ars: unknown[] | Record<string, unknown> | null;
+  enterprise_history: unknown[] | Record<string, unknown> | null;
+  first_seen: string | null;
+  last_checked: string | null;
+  created: string;
+  updated: string;
+}
+
+/** PocketBase paginated response envelope. */
+export interface PBList<T> {
+  page: number;
+  perPage: number;
+  totalItems: number;
+  totalPages: number;
+  items: T[];
+}
+
+/** Standard query params we forward to the proxy on every list call. */
+export interface ListParams {
+  page?: number;
+  perPage?: number;
+  sort?: string;
+  filter?: string;
+  expand?: string;
+  fields?: string;
+}
+
+export type CompanyStatusFilter = "all" | "active" | "inactive" | "in_process" | "deregistered";
+
+// ─────────────────────────────────────────────────────────────────────────
+// Onboarding intake — paperless replacement for the Annexure 1/2/3 pack.
+// A single submission holds company + directors + shareholders as JSON
+// blobs, with uploaded documents attached. Once processed into the live
+// `ysterbaard_directors` records, the row stays around for audit until
+// archived (status='rejected') and deleted by hand.
+// ─────────────────────────────────────────────────────────────────────────
+
+export interface OnboardingDirector {
+  /** Generated client-side, never persisted as-is — just a UI key. */
+  ui_key: string;
+  first_names: string;
+  surname: string;
+  id_no: string;
+  date_of_birth: string; // YYYY-MM-DD
+  residential_address: string;
+  residential_address_line_1: string;
+  residential_address_line_2: string;
+  residential_town_city: string;
+  residential_province: string;
+  residential_postal_code: string;
+  postal_address: string;
+  postal_address_line_1: string;
+  postal_address_line_2: string;
+  postal_town_city: string;
+  postal_province: string;
+  postal_postal_code: string;
+  cell_phone: string;
+  email: string;
+}
+
+export interface OnboardingShareholder {
+  ui_key: string;
+  /** "person" or "entity" — toggles whether the next field validates as ID or company number. */
+  kind: "person" | "entity";
+  name: string;
+  id_or_company_no: string;
+  share_percent: number;
+}
+
+export interface OnboardingCompany {
+  proposed_names: [string, string, string]; // up to 3 in priority order
+  financial_year_end_month: number; // 1-12
+  authorised_shares: "100" | "1000";
+  physical_address: string;
+  physical_address_line_1: string;
+  physical_address_line_2: string;
+  physical_town_city: string;
+  physical_province: string;
+  physical_postal_code: string;
+  postal_address: string;
+  postal_address_line_1: string;
+  postal_address_line_2: string;
+  postal_town_city: string;
+  postal_province: string;
+  postal_postal_code: string;
+  company_cell_phone: string;
+  company_email: string;
+  public_officer_name: string;
+  company_secretary_name: string;
+}
+
+export type OnboardingDirectorPayload = Omit<OnboardingDirector, "ui_key">;
+export type OnboardingShareholderPayload = Omit<OnboardingShareholder, "ui_key">;
+
+export interface OnboardingSubmissionPayload {
+  /** Client may omit this — server mints a fresh reference_no on submit. */
+  reference_no?: string;
+  client_name: string;
+  client_email: string;
+  client_telephone: string;
+  /** Free-form notes from the client (may have been captured via voice). */
+  client_notes?: string;
+  company: OnboardingCompany;
+  directors: OnboardingDirectorPayload[];
+  shareholders: OnboardingShareholderPayload[];
+}
+
+export type OnboardingStatus =
+  | "draft"
+  | "submitted"
+  | "processing"
+  | "processed"
+  | "rejected";
+
+export interface OnboardingSubmission {
+  [key: string]: unknown;
+  id: string;
+  collectionId: string;
+  collectionName: string;
+  created: string;
+  updated: string;
+  reference_no: string;
+  access_token_hash: string;
+  client_name: string;
+  client_email: string;
+  client_telephone: string | null;
+  company_data: OnboardingCompany;
+  directors_data: OnboardingDirector[];
+  shareholders_data: OnboardingShareholder[] | null;
+  processed_director_ids: string[] | null;
+  documents: string[];
+  submitted_at: string | null;
+  processed_at: string | null;
+  internal_notes: string | null;
+  status: OnboardingStatus;
+}
+
+export type ResolutionType =
+  | "company_registration"
+  | "director_resignation"
+  | "director_appointment_acceptance"
+  | "resolution_appointment_resignation_directors"
+  | "general_resolution";
+
+export type ResolutionStatus = "draft" | "pending" | "completed" | "archived";
+
+// ─────────────────────────────────────────────────────────────────────────
+// Document management — types and document types taxonomy.
+// ─────────────────────────────────────────────────────────────────────────
+
+export type DocumentContext = "director" | "company";
+
+export interface YsterbaardDocumentType {
+  [key: string]: unknown;
+  id: string;
+  collectionId: string;
+  collectionName: string;
+  name: string;
+  /** "director" | "company" */
+  context: DocumentContext;
+  description: string | null;
+  created: string;
+  updated: string;
+}
+
+export interface YsterbaardDirectorDocument {
+  [key: string]: unknown;
+  id: string;
+  collectionId: string;
+  collectionName: string;
+  director: string;
+  document_type: string;
+  file: string;
+  original_name: string;
+  notes: string | null;
+  uploaded_at: string;
+  created: string;
+  updated: string;
+  expand?: {
+    document_type?: Pick<YsterbaardDocumentType, "id" | "name" | "description">;
+  };
+}
+
+export interface YsterbaardCompanyDocument {
+  [key: string]: unknown;
+  id: string;
+  collectionId: string;
+  collectionName: string;
+  company: string;
+  document_type: string;
+  file: string;
+  original_name: string;
+  notes: string | null;
+  uploaded_at: string;
+  created: string;
+  updated: string;
+  expand?: {
+    document_type?: Pick<YsterbaardDocumentType, "id" | "name" | "description">;
+  };
+}
+
+export interface YsterbaardResolution {
+  [key: string]: unknown;
+  id: string;
+  collectionId: string;
+  collectionName: string;
+  /** Resolution type drives which tab it appears under. */
+  type: ResolutionType;
+  /** Workflow state of this resolution. */
+  status: ResolutionStatus;
+  /** Short human-readable label, e.g. "Onboarding — M Smith". */
+  title: string | null;
+  /** Related company (optional — not all resolutions are company-specific). */
+  company: string | null;
+  /** Related director (optional). */
+  director: string | null;
+  /** For onboarding: the client's full name. */
+  client_name: string | null;
+  /** For onboarding: SA ID number. */
+  client_id_no: string | null;
+  /** For onboarding: client's email address. */
+  client_email: string | null;
+  /** Free-form notes, e.g. "CIPC returned — resubmit". */
+  notes: string | null;
+  /** ISO date string of the resolution itself. */
+  resolution_date: string | null;
+  created: string;
+  updated: string;
+}
+
+// ─────────────────────────────────────────────────────────────────────────
+// Combined Resolution of Directors (Phase 4+) — appointment + resignation in
+// one minute. Mirrors PB collection `ysterbaard_resolutions` (id: pbc_266170881).
+// ─────────────────────────────────────────────────────────────────────────
+
+export type NewResolutionStatus =
+  | "draft"
+  | "pending_signatures"
+  | "signed"
+  | "cancelled";
+
+export type ResolutionPath = "letters_received" | "letter_generated";
+
+export interface YsterbaardNewResolution {
+  [key: string]: unknown;
+  id: string;
+  collectionId: string;
+  collectionName: string;
+  /** Relation -> ysterbaard_companies (single, required). */
+  company: string;
+  /** ISO date YYYY-MM-DD — meeting date. */
+  meeting_date: string;
+  /** Workflow state. */
+  status: NewResolutionStatus;
+  /** How the resolution letter is sourced. */
+  path: ResolutionPath;
+  /** Path B only: PDF generated from the master template. */
+  generated_letter: string | null;
+  /** Final assembled PDF with all signatures embedded. */
+  signed_letter: string | null;
+  /** Relation[] -> directors who are resigning. */
+  resigned_directors: string[];
+  /** Relation[] -> directors who are being appointed. */
+  appointed_directors: string[];
+  /** Free-text who created this (e.g. "sj@wfsales.co.za"). */
+  created_by: string | null;
+  /** Internal notes. */
+  notes: string | null;
+  /** Relation[] -> resolution attendees. */
+  attendees: string[];
+  created: string;
+  updated: string;
+  /** Client-side hydration (assembled in the API route). */
+  expand?: {
+    company?: Pick<
+      YsterbaardCompany,
+      "id" | "enterprise_name" | "enterprise_no"
+    >;
+    resigned_directors?: Pick<
+      YsterbaardDirector,
+      "id" | "first_names" | "surname"
+    >[];
+    appointed_directors?: Pick<
+      YsterbaardDirector,
+      "id" | "first_names" | "surname"
+    >[];
+    attendees?: Array<
+      Pick<YsterbaardDirector, "id" | "first_names" | "surname"> & {
+        must_sign?: boolean;
+      }
+    >;
+  };
+  /** Signature progress (assembled in API route, not stored in PB). */
+  signature_progress?: {
+    total: number;
+    signed: number;
+  };
+}
+
+export interface YsterbaardDirectorAppointment {
+  [key: string]: unknown;
+  id: string;
+  collectionId: string;
+  collectionName: string;
+  director: string;
+  company: string;
+  status: "pending" | "mail_sent" | "signature_received" | "mail_sent_to_all";
+  letter: string | null;
+  signature: string | null;
+  sent_to: string | null;
+  sent_at: string | null;
+  sign_token: string | null;
+  expand?: {
+    director?: Pick<
+      YsterbaardDirector,
+      "id" | "first_names" | "surname" | "email" | "cell" | "id_no"
+    >;
+    company?: Pick<
+      YsterbaardCompany,
+      "id" | "enterprise_name" | "enterprise_no"
+    >;
+  };
+  created: string;
+  updated: string;
+}
+
+
+export interface YsterbaardDirectorResignation {
+  [key: string]: unknown;
+  id: string;
+  collectionId: string;
+  collectionName: string;
+  director: string;
+  company: string;
+  status: "pending" | "mail_sent" | "signature_received" | "mail_sent_to_all";
+  letter: string | null;
+  signature: string | null;
+  sent_to: string | null;
+  sent_at: string | null;
+  sign_token: string | null;
+  expand?: {
+    director?: Pick<
+      YsterbaardDirector,
+      "id" | "first_names" | "surname" | "email" | "cell" | "id_no"
+    >;
+    company?: Pick<
+      YsterbaardCompany,
+      "id" | "enterprise_name" | "enterprise_no"
+    >;
+  };
+  created: string;
+  updated: string;
+}
+
+// ─────────────────────────────────────────────────────────────────────────
+// SARS PAYE EMP201 monthly submissions — SARS Employee's Tax declaration.
+//
+// `Return_Filed` is the source of truth for whether the period was filed.
+// Number fields (paye_amount, sdl_amount, uif_amount, total_payable) are
+// zero-coerced by PB when Return_Filed is false, so don't rely on them
+// alone — check `Return_Filed` first.
+//
+// `company` is a real PocketBase relation to ysterbaard_companies; the
+// record stores the related record's ID as a string, so the API route can
+// filter with `company = '<id>'` directly.
+// ─────────────────────────────────────────────────────────────────────────
+
+export interface YsterbaardSarsEmp201Paye {
+  [key: string]: unknown;
+  id: string;
+  collectionId: string;
+  collectionName: string;
+  /** Company ID (relation -> ysterbaard_companies). */
+  company: string;
+  /** Period in YYYYMM format, e.g. "202609" = September 2026. */
+  period: string;
+  /** PAYE amount paid. */
+  paye_amount: number;
+  /** SDL amount paid. */
+  sdl_amount: number;
+  /** UIF amount paid. */
+  uif_amount: number;
+  /** Total paid (paye + sdl + uif + interest + penalties). */
+  total_payable: number;
+  /** Interest charged. */
+  interest_d: number;
+  /** Penalties charged. */
+  penalties_d: number;
+  /** Workflow status, e.g. "submitted" | "draft". */
+  status: string;
+  /** ISO date when the return was submitted to SARS. Empty if not submitted. */
+  date_submitted: string;
+  /** ISO date when the payment was made. Empty if not paid. */
+  date_paid: string;
+  /** ISO date when the return was due (day 7 of next month per SJ's rule). */
+  due_date: string;
+  /** SARS payment reference number. */
+  payment_reference: string;
+  /** Composite key, e.g. "<companyId>_202608". */
+  company_period_key: string;
+  /** Free-text notes. */
+  notes: string;
+  /** Whether this row is currently active / in use. */
+  is_active: boolean;
+  /** Source of truth for whether the return was actually filed to SARS. */
+  Return_Filed: boolean;
+  /** Last time this row was verified against SARS (set by push-to-PB script). */
+  last_updated: string;
+  created: string;
+  updated: string;
+}
+
+/**
+ * PocketBase collection: ysterbaard_notes
+ * Plain-text personal checklist items. No relations to companies / directors
+ * in v1. `done_at` is set server-side when `is_done` flips to true, and
+ * cleared when it flips back to false.
+ */
+export interface YsterbaardNote {
+  [key: string]: unknown;
+  id: string;
+  collectionId: string;
+  collectionName: string;
+  title: string;
+  content: string | null;
+  is_done: boolean;
+  done_at: string | null;
+  created: string;
+  updated: string;
+}