{
  "name": "WFDASH — Quote Outbound Send",
  "description": "Sends approved quote emails via SMTP. Triggered when Next.js flips a quote to status='sending'. Records success (→ emailed) or failure (→ mail_failed) back to PocketBase with the SMTP response.",
  "tags": [
    {
      "name": "wfdash",
      "id": "wf-tag-wfdash"
    }
  ],
  "nodes": [
    {
      "parameters": {
        "events": [
          "update"
        ],
        "collection": "quotes",
        "filter": "status='sending'",
        "options": {
          "expand": "customer"
        }
      },
      "id": "trigger-pocketbase-quote-sending",
      "name": "PB: Quote status → sending",
      "type": "n8n-nodes-pocketbase.pocketbaseTrigger",
      "typeVersion": 1,
      "position": [
        0,
        0
      ],
      "webhookId": "wf-quote-outbound-send-trigger",
      "credentials": {
        "pocketbaseApi": {
          "id": "PB_CRED_ID",
          "name": "PocketBase account"
        }
      }
    },
    {
      "parameters": {
        "conditions": {
          "options": {
            "caseSensitive": true,
            "typeValidation": "loose",
            "version": 3
          },
          "conditions": [
            {
              "leftValue": "={{ $json.record.status }}",
              "rightValue": "sending",
              "operator": {
                "type": "string",
                "operation": "equals"
              },
              "id": "cond-status-sending"
            },
            {
              "leftValue": "={{ $json.record.email_message_id }}",
              "rightValue": "",
              "operator": {
                "type": "string",
                "operation": "notEquals"
              },
              "id": "cond-not-already-sent"
            }
          ],
          "combinator": "and"
        },
        "options": {}
      },
      "id": "if-status-sending",
      "name": "If status == sending",
      "type": "n8n-nodes-base.if",
      "typeVersion": 2.2,
      "position": [
        220,
        0
      ]
    },
    {
      "parameters": {
        "method": "POST",
        "url": "={{ $env.WFDASH_API_BASE_URL }}/api/mcp",
        "sendHeaders": true,
        "headerParameters": {
          "parameters": [
            {
              "name": "Content-Type",
              "value": "application/json"
            },
            {
              "name": "X-Agent-Api-Key",
              "value": "={{ $env.AGENT_API_KEY }}"
            }
          ]
        },
        "sendBody": true,
        "specifyBody": "json",
        "jsonBody": "={\n  \"jsonrpc\": \"2.0\",\n  \"method\": \"tools/call\",\n  \"params\": {\n    \"name\": \"quotes.get_send_payload\",\n    \"arguments\": { \"quote_id\": \"{{ $json.record.id }}\" }\n  },\n  \"id\": \"1\"\n}",
        "options": {
          "response": {
            "response": {
              "responseFormat": "json"
            }
          },
          "timeout": 15000
        }
      },
      "id": "mcp-fetch-send-payload",
      "name": "MCP: Get send payload",
      "type": "n8n-nodes-base.httpRequest",
      "typeVersion": 4.2,
      "position": [
        440,
        -120
      ]
    },
    {
      "parameters": {
        "jsCode": "// Compose the MIME message from the MCP payload. n8n's Send Email\n// node handles attachments + headers natively, so we only need to\n// shape the data it consumes.\nconst payload = $json.result?.data || $json.result || $json;\nconst quote = payload.quote || {};\nconst customer = quote.expand?.customer || quote.customer || {};\n\n// Build a deterministic RFC 5322 Message-ID per send. The format\n// embeds the quote id + epoch ms so retries get a different id\n// (RFC 5322 requires uniqueness).\nconst now = new Date();\nconst epoch = now.getTime();\nconst nonce = Math.random().toString(36).slice(2, 10);\nconst messageId = `<quote-${quote.id}-${epoch}-${nonce}@wfdash.local>`;\n\n// Pull the operator's persisted composition (saved at modal submit\n// time). Defaults come from MCP payload.\nconst subject = payload.subject || `Quote ${quote.quote_number}`;\nconst text = payload.message || `Please find attached quote ${quote.quote_number}.`;\n\n// Convert the JSON-encoded attachment IDs into a list of file URLs.\n// n8n's HTTP Request nodes download each file into $binary.\nconst attIds = Array.isArray(payload.selected_attachment_ids)\n  ? payload.selected_attachment_ids\n  : [];\nconst pdfId = payload.pdf_attachment_id;\nconst allIds = pdfId ? [pdfId, ...attIds.filter((x) => x !== pdfId)] : attIds;\n\nreturn {\n  json: {\n    quote_id: quote.id,\n    quote_number: quote.quote_number,\n    to: payload.to || customer.email,\n    cc: payload.cc || \"\",\n    bcc: payload.bcc || \"\",\n    subject,\n    text,\n    from_name: payload.from_name || quote.company_letterhead || \"WFDASH\",\n    attachment_ids: allIds,\n    message_id: messageId,\n    compose_ts: now.toISOString()\n  }\n};\n"
      },
      "id": "code-format-email",
      "name": "Format email params",
      "type": "n8n-nodes-base.code",
      "typeVersion": 2,
      "position": [
        660,
        -120
      ]
    },
    {
      "parameters": {
        "method": "GET",
        "url": "={{ $env.NEXT_PUBLIC_POCKETBASE_URL }}/api/files/quote_attachments/{{ $json.attachment_id }}/{{ $json.filename }}",
        "sendHeaders": true,
        "headerParameters": {
          "parameters": [
            {
              "name": "Authorization",
              "value": "={{ $env.PB_ADMIN_TOKEN }}"
            }
          ]
        },
        "options": {
          "response": {
            "response": {
              "responseFormat": "file"
            }
          },
          "timeout": 30000
        }
      },
      "id": "http-fetch-attachment",
      "type": "n8n-nodes-base.httpRequest",
      "typeVersion": 4.2,
      "position": [
        880,
        -120
      ]
    },
    {
      "parameters": {
        "fromEmail": "=quotes@wfsales.co.za",
        "toEmail": "={{ $json.to }}",
        "subject": "={{ $json.subject }}",
        "emailFormat": "text",
        "text": "={{ $json.text }}",
        "options": {
          "appendAttribution": false,
          "ccEmail": "={{ $json.cc }}",
          "bccEmail": "={{ $json.bcc }}",
          "replyTo": "quotes@wfsales.co.za",
          "attachments": "={{ $binary }}"
        }
      },
      "id": "send-email-smtp",
      "name": "Send Email (SMTP)",
      "type": "n8n-nodes-base.emailSend",
      "typeVersion": 2.1,
      "position": [
        1100,
        -120
      ],
      "retryOnFail": true,
      "maxTries": 3,
      "waitBetweenTries": 5000,
      "onError": "continueRegularOutput",
      "credentials": {
        "smtp": {
          "id": "SMTP_CRED_ID",
          "name": "WFDASH Outbound SMTP"
        }
      }
    },
    {
      "parameters": {
        "method": "POST",
        "url": "={{ $env.NEXT_PUBLIC_POCKETBASE_URL }}/api/collections/pbc_2527524235/records/{{ $node[\"Format email params\"].json.quote_id }}",
        "sendHeaders": true,
        "headerParameters": {
          "parameters": [
            {
              "name": "Content-Type",
              "value": "application/json"
            },
            {
              "name": "Authorization",
              "value": "={{ $env.PB_ADMIN_TOKEN }}"
            }
          ]
        },
        "sendBody": true,
        "specifyBody": "json",
        "jsonBody": "={\n  \"status\": \"emailed\",\n  \"email_delivered\": true,\n  \"email_delivered_at\": \"{{ $now.toISO() }}\",\n  \"email_outbound_message_id\": \"{{ $node[\"Format email params\"].json.message_id }}\",\n  \"email_error\": \"\",\n  \"sending_started_at\": \"\"\n}",
        "options": {
          "timeout": 15000
        }
      },
      "id": "patch-quote-emailed",
      "name": "PATCH: quote → emailed",
      "type": "n8n-nodes-base.httpRequest",
      "typeVersion": 4.2,
      "position": [
        1320,
        -200
      ]
    },
    {
      "parameters": {
        "method": "POST",
        "url": "={{ $env.NEXT_PUBLIC_POCKETBASE_URL }}/api/collections/pbc_2527524235/records/{{ $node[\"Format email params\"].json.quote_id }}",
        "sendHeaders": true,
        "headerParameters": {
          "parameters": [
            {
              "name": "Content-Type",
              "value": "application/json"
            },
            {
              "name": "Authorization",
              "value": "={{ $env.PB_ADMIN_TOKEN }}"
            }
          ]
        },
        "sendBody": true,
        "specifyBody": "json",
        "jsonBody": "={\n  \"status\": \"mail_failed\",\n  \"email_failed_at\": \"{{ $now.toISO() }}\",\n  \"email_error\": \"[smtp] {{ ($json.error?.message || $json.message || 'Unknown SMTP failure').toString().slice(0, 4900) }}\",\n  \"email_outbound_message_id\": \"{{ $node[\"Format email params\"].json.message_id }}\",\n  \"sending_started_at\": \"\"\n}",
        "options": {
          "timeout": 15000
        }
      },
      "id": "patch-quote-mail-failed",
      "name": "PATCH: quote → mail_failed",
      "type": "n8n-nodes-base.httpRequest",
      "typeVersion": 4.2,
      "position": [
        1320,
        -40
      ]
    }
  ],
  "connections": {
    "PB: Quote status → sending": {
      "main": [
        [
          {
            "node": "If status == sending",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "If status == sending": {
      "main": [
        [
          {
            "node": "MCP: Get send payload",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "MCP: Get send payload": {
      "main": [
        [
          {
            "node": "Format email params",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Format email params": {
      "main": [
        [
          {
            "node": "Send Email (SMTP)",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Send Email (SMTP)": {
      "main": [
        [
          {
            "node": "PATCH: quote → emailed",
            "type": "main",
            "index": 0
          }
        ]
      ],
      "error": [
        [
          {
            "node": "PATCH: quote → mail_failed",
            "type": "main",
            "index": 0
          }
        ]
      ]
    }
  },
  "settings": {
    "executionOrder": "v1",
    "saveDataSuccessExecution": "all",
    "saveDataErrorExecution": "all",
    "saveManualExecutions": true,
    "saveExecutionProgress": true,
    "timezone": "Africa/Johannesburg"
  },
  "staticData": null,
  "pinData": {},
  "versionId": "1",
  "triggerCount": 1,
  "meta": {
    "instanceId": "wfdash-quote-outbound-send",
    "templateCredsSetupCompleted": false,
    "description": "SMTP creds + PocketBase creds + WFDASH API base URL + AGENT_API_KEY env vars must be configured in n8n before activation. Add a new SMTP credential named 'WFDASH Outbound SMTP' and a PocketBase credential named 'PocketBase account' before publishing."
  }
}