/** * One-time loader — YG-1 quote SOQ078608 → stock_purchase draft. * * Source PDF: /Volumes/KIOXIA/Downloads/SOQ078608(CNL001)(YG-1 South Africa PTY LTD.)(2026-08-03).pdf * Supplier: YG-1 (id `udpqcpsr9bfpfgx`) * Customer: CNL001 (CNL Industrial Mining Supplies) — informational only; * stock_purchases are NOT tied to a customer order. * Quote date: 2026-08-03 * Items: 16 line items (T7317249, TC187246, …, E2545140) * Total: R 10 651.11 incl (R 9 261.84 excl, R 1 389.27 VAT) * * ## Line items * * Parsed from the PDF by eyeballing the column layout. The "SET 2" / * "2SET" embed in the descriptions makes raw text extraction * ambiguous about quantity (the "2" is both a literal "2-tap set" * marker AND sometimes the quantity), so the quantities below were * verified against the math: `qty × unit × (1 − disc) × 1.15 == total_incl`. * The total also sums to the PDF's footer (R 9 261.84 excl). * * What this does: * 1. Validates each line's math against the PDF totals. * 2. Creates 16 new stock_items (none of these YG-1 SKUs exist yet — * verified against the running PB before the script started). * 3. Creates one stock_purchase with status="draft", * purchase_number = `PO{yy}{mm}{dd}{seq}STK` (today's first in the day). * 4. Creates 16 stock_purchase_items with cost_price = post-discount * per-unit price (this is what we'll actually pay, ignoring the * supplier's discount). * * Re-run safety: the script re-checks PB for an existing stock_item * with the same SKU before creating — if you re-run it after a partial * fail, the existing item rows are reused (idempotent on stock_items). * It does NOT dedupe against an existing draft; if you re-run after a * successful run you'll get a SECOND draft. Don't re-run after success. * * Run: `npx tsx scripts/2026-08-03-load-yg1-quote-soq078608.ts` */ import PocketBase from "pocketbase"; const PB_URL = "https://pocketbase-gnqc88suy8fqk6wyryjjdpvl.169.239.180.130.sslip.io"; const ADMIN_EMAIL = "david.els1@outlook.com"; const ADMIN_PASSWORD = "1234567890"; const YG1_SUPPLIER_ID = "udpqcpsr9bfpfgx"; /* ============================================================================ * Parsed line items (verified by math, see header) * ========================================================================== */ interface ParsedLine { sku: string; description: string; quantity: number; unit_price_ex: number; disc_pct: number; pdf_total_incl: number; no_stock: boolean; } const LINES: ParsedLine[] = [ { sku: "T7317249", description: "HSS ISO529 HAND TAP SET 2 M4X0.7 6H 53.0L", quantity: 2, unit_price_ex: 551.04, disc_pct: 60, pdf_total_incl: 506.95, no_stock: false }, { sku: "TC187246", description: "HSS-E ISO529 SPIRAL FLUTE TAP M4X0.7 6H 53.0L", quantity: 2, unit_price_ex: 271.31, disc_pct: 60, pdf_total_incl: 249.61, no_stock: false }, { sku: "T7317319", description: "HSS ISO529 HAND TAP SET 2 M6X1.0 6H 66.0L", quantity: 2, unit_price_ex: 455.12, disc_pct: 60, pdf_total_incl: 418.72, no_stock: false }, { sku: "TC804316", description: "HSS-E COMBO DIN371 SPIRAL FLUTE TAP M6X1.0 6H 80.0L", quantity: 2, unit_price_ex: 383.59, disc_pct: 60, pdf_total_incl: 352.90, no_stock: false }, { sku: "TS2352902", description: "HSS ISO529 HAND TAP 2SET M8X1.0 6H 72.0L", quantity: 2, unit_price_ex: 465.18, disc_pct: 60, pdf_total_incl: 427.96, no_stock: false }, { sku: "T7317369", description: "HSS ISO529 HAND TAP SET 2 M8X1.25 6H 72.0L", quantity: 2, unit_price_ex: 692.74, disc_pct: 60, pdf_total_incl: 637.32, no_stock: false }, { sku: "T7317429", description: "HSS ISO529 HAND TAP SET 2 M10X1.5 6H 80.0L", quantity: 1, unit_price_ex: 802.20, disc_pct: 60, pdf_total_incl: 369.01, no_stock: false }, { sku: "TS2352932", description: "HSS ISO529 HAND TAP 2SET M10X1.25 6H 80.0L", quantity: 1, unit_price_ex: 567.84, disc_pct: 60, pdf_total_incl: 261.21, no_stock: true }, { sku: "T7317509", description: "HSS ISO529 HAND TAP SET 2 M12X1.75 6H 89.0L", quantity: 1, unit_price_ex: 1152.19, disc_pct: 60, pdf_total_incl: 530.01, no_stock: false }, { sku: "TC844556", description: "HSS-E COMBO DIN374 SPIRAL FLUTE TAP M14X1.5 6H 100.0L", quantity: 1, unit_price_ex: 1100.35, disc_pct: 60, pdf_total_incl: 506.16, no_stock: false }, { sku: "T7317709", description: "HSS ISO529 HAND TAP SET 2 M20X2.5 6H 112.0L", quantity: 2, unit_price_ex: 3104.01, disc_pct: 60, pdf_total_incl: 2855.69, no_stock: false }, { sku: "TS1551712", description: "HSS ISO529 BSP PIPE HAND TAP 2SET G1/4-19 67.0L", quantity: 2, unit_price_ex: 1061.43, disc_pct: 60, pdf_total_incl: 976.51, no_stock: false }, { sku: "D1205200", description: "HSS(M2) Jobber Taper Shank Drill Steam Homo DIN345 20XMT#2X140X238", quantity: 2, unit_price_ex: 1270.60, disc_pct: 70, pdf_total_incl: 876.71, no_stock: false }, { sku: "E2545060", description: "HSSCo8(M42) 4FL 30deg. Helix Short E/M 6X6X16X60.5", quantity: 3, unit_price_ex: 265.21, disc_pct: 60, pdf_total_incl: 365.99, no_stock: false }, { sku: "E2502080", description: "HSSCo8(M42) 2FL 30deg. Helix Short E/M 8X10X11X61", quantity: 4, unit_price_ex: 371.60, disc_pct: 60, pdf_total_incl: 683.74, no_stock: false }, { sku: "E2545140", description: "HSSCo8(M42) 4FL 30deg. Helix Short E/M 14X12X28.5X73", quantity: 2, unit_price_ex: 687.63, disc_pct: 60, pdf_total_incl: 632.62, no_stock: false }, ]; const PDF_TOTALS = { excl: 9261.84, vat: 1389.27, incl: 10651.11 }; /* ============================================================================ * Math validation * ========================================================================== */ function validateLines(lines: ParsedLine[]): void { let sumExcl = 0; let sumVat = 0; let sumIncl = 0; for (const l of lines) { const excl = l.quantity * l.unit_price_ex * (1 - l.disc_pct / 100); const vat = excl * 0.15; const incl = excl + vat; sumExcl += excl; sumVat += vat; sumIncl += incl; const expectedIncl = Math.round(l.quantity * l.unit_price_ex * (1 - l.disc_pct / 100) * 1.15 * 100) / 100; const diff = Math.abs(expectedIncl - l.pdf_total_incl); if (diff > 0.05) { throw new Error( `Line ${l.sku} math mismatch: expected total ${expectedIncl.toFixed(2)}, PDF says ${l.pdf_total_incl.toFixed(2)}, diff ${diff.toFixed(2)}`, ); } } sumExcl = Math.round(sumExcl * 100) / 100; sumVat = Math.round(sumVat * 100) / 100; sumIncl = Math.round(sumIncl * 100) / 100; console.log(` Sum excl: R ${sumExcl.toFixed(2)} (PDF says ${PDF_TOTALS.excl.toFixed(2)})`); console.log(` Sum vat: R ${sumVat.toFixed(2)} (PDF says ${PDF_TOTALS.vat.toFixed(2)})`); console.log(` Sum incl: R ${sumIncl.toFixed(2)} (PDF says ${PDF_TOTALS.incl.toFixed(2)})`); if ( Math.abs(sumExcl - PDF_TOTALS.excl) > 0.05 || Math.abs(sumVat - PDF_TOTALS.vat) > 0.05 || Math.abs(sumIncl - PDF_TOTALS.incl) > 0.05 ) { throw new Error("Footer totals do not match parsed lines"); } } /* ============================================================================ * PB utilities * ========================================================================== */ async function ensureStockItem( pb: PocketBase, sku: string, description: string, supplierId: string, ): Promise<{ id: string; created: boolean }> { const existing = await pb.collection("stock_items").getList(1, 1, { filter: `sku = "${sku}"`, fields: "id", }); if (existing.items.length > 0) { return { id: String(existing.items[0].id), created: false }; } const created = await pb.collection("stock_items").create({ sku, name: description, description, unit: "SET", current_qty: 0, min_qty: 0, target_qty: 0, is_active: true, supplier: supplierId, location: "", notes: "", }); return { id: String(created.id), created: true }; } async function generateDraftNumber(pb: PocketBase): Promise { const now = new Date(); const yy = String(now.getFullYear()).slice(-2); const mm = String(now.getMonth() + 1).padStart(2, "0"); const dd = String(now.getDate()).padStart(2, "0"); const prefix = `PO${yy}${mm}${dd}`; const rows = await pb.collection("stock_purchases").getFullList({ filter: `purchase_number ~ "${prefix}"`, fields: "purchase_number", }); let max = 0; for (const r of rows) { const m = String(r.purchase_number ?? "").match(/^PO\d{6}(\d{2})STK$/); if (m) { const n = parseInt(m[1], 10); if (Number.isFinite(n) && n > max) max = n; } } const seq = String(max + 1).padStart(2, "0"); return `${prefix}${seq}STK`; } /* ============================================================================ * Main * ========================================================================== */ async function main() { console.log("=== 1. Validating math against PDF ==="); validateLines(LINES); console.log(`\n=== 2. Connecting to PocketBase (${PB_URL}) ===`); const pb = new PocketBase(PB_URL); await pb.collection("_superusers").authWithPassword(ADMIN_EMAIL, ADMIN_PASSWORD); console.log(" Authenticated as admin"); console.log("\n=== 3. Creating stock_items ==="); const itemIds: string[] = []; for (const l of LINES) { const { id, created } = await ensureStockItem(pb, l.sku, l.description, YG1_SUPPLIER_ID); console.log(` ${created ? "+" : "="} ${l.sku.padEnd(10)} → ${id} ${created ? "" : "(already existed)"}`); itemIds.push(id); } console.log("\n=== 4. Creating stock_purchase draft ==="); const purchaseNumber = await generateDraftNumber(pb); console.log(` purchase_number: ${purchaseNumber}`); const header = await pb.collection("stock_purchases").create({ purchase_number: purchaseNumber, supplier: YG1_SUPPLIER_ID, status: "draft", notes: `Loaded from YG-1 quote SOQ078608 dated 2026-08-03 (customer CNL001). ${LINES.length} line items.`, email_error: "", email_message_id: "", email_payload: null, }); const purchaseId = String(header.id); console.log(` draft id: ${purchaseId}`); console.log("\n=== 5. Creating stock_purchase_items ==="); for (let i = 0; i < LINES.length; i++) { const l = LINES[i]; const costPrice = Math.round(l.unit_price_ex * (1 - l.disc_pct / 100) * 100) / 100; const line = await pb.collection("stock_purchase_items").create({ purchase: purchaseId, stock_item: itemIds[i], description: l.description, quantity: l.quantity, quantity_received: 0, cost_price: costPrice, notes: l.no_stock ? "No stock (per YG-1 quote SOQ078608)" : "", }); const flag = l.no_stock ? " ← NO STOCK" : ""; console.log(` + ${l.sku.padEnd(10)} qty=${String(l.quantity).padStart(2)} cost=R ${costPrice.toFixed(2).padStart(8)} line=${line.id}${flag}`); } console.log("\n=== Done ==="); const totalCost = LINES.reduce((s, l) => s + l.quantity * l.unit_price_ex * (1 - l.disc_pct / 100), 0); console.log(` Draft stock purchase: ${purchaseNumber} (id ${purchaseId})`); console.log(` Lines: ${LINES.length}`); console.log(` Total cost (post-discount, excl VAT): R ${totalCost.toFixed(2)}`); console.log(` Supplier: YG-1 (${YG1_SUPPLIER_ID})`); } main().catch((err) => { console.error("FATAL:", err); process.exit(1); });